Privacy Policy

1. Introduction

At kyujinnomadoguchi.com (“Website”, “we”, “our”, or “us”), we are firmly committed to protecting the personal data and privacy rights of our users, visitors, and customers. We recognize the importance of safeguarding personal information in a secure, transparent, and lawful manner. This Privacy Policy outlines how we collect, use, disclose, and protect your information, in strict compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

2. Scope of This Privacy Policy and Data Controller Role

This Privacy Policy applies to all users accessing the Website and any services offered through kyujinnomadoguchi.com, including any data collected through web forms, transactions, cookies, or other interactions. The data controller responsible for processing personal data under applicable data protection laws is kyujinnomadoguchi.com. If you have any questions, you may contact us at [email protected].

3. Categories of Personal Data We Process

We process the following categories of personal data:

A. Usage Data
We collect data on how you access and use the Website, including IP address, browser type and version, operating system, referral URLs, session duration, pages viewed, and other diagnostic data.

B. Account Data
When you register an account or engage with our services, we may collect your full name, residential or business address, email address, phone number, and login credentials.

C. Profile Data
Includes details about your preferences, behavioral history on the website, transaction patterns, product and service interests, and browsing habits.

D. Communication Data
Includes records of your correspondence with us such as customer support inquiries, service feedback, contact forms, and prior interactions.

E. Technical Data
Information about the device(s) you use to access our site, such as device type, screen resolution, language settings, system preferences, time zone, and unique device identifiers.

F. Transaction Data
Includes records of purchases, billing and delivery details, payment methods (excluding full payment details, which are processed via secure third-party platforms), transaction IDs, and service usage metrics.

G. Preference Data
We store your choices regarding marketing preferences, messaging subscriptions, notification settings, and any other information you provide to tailor our content and services.

4. Legal Bases for Processing

We only process your personal data where legally permitted. The lawful bases we rely on include:

– Consent: When you have explicitly granted consent for specific purposes (e.g. newsletter subscriptions).
– Contractual Necessity: When data processing is required to fulfill a contract with you (e.g. fulfilling a service or order).
– Legal Obligation: Where processing is necessary to comply with legal responsibilities or reporting duties.
– Legitimate Interest: Where processing is required for our operational interests (e.g. service improvement, fraud prevention), unless your rights override those interests.

5. Your Data Protection Rights

Under the GDPR, CCPA, and other applicable regulations, you are entitled to exercise the following rights:

– Access – Obtain a copy of the personal data we hold about you.
– Rectification – Request that we correct or complete inaccurate or outdated personal information.
– Erasure – Request the deletion of personal data in certain scenarios, such as when it is no longer necessary for processing.
– Restriction – Ask us to restrict the processing of your data under defined circumstances.
– Data Portability – Receive a copy of your personal data in a structured, machine-readable format.
– Objection – Object to processing based on our legitimate interests or for direct marketing purposes.
– Withdraw Consent – Where consent is the legal basis for processing, you may withdraw it at any time.

To exercise any of your rights, please contact us at [email protected].

6. Security Measures

We implement robust technical and organizational measures to safeguard your personal data. These include:

– Advanced encryption protocols for data transmission and storage
– Access controls and authentication procedures to limit unauthorized access
– Regular security audits, vulnerability assessments, and system monitoring
– Frequent data backups for critical systems
– Continuous employee training in data protection best practices

7. International Data Transfers

Your information may be stored or processed in jurisdictions outside of your home country, which may have different data protection standards. Where such transfers occur, we apply appropriate safeguards under GDPR guidelines, including the use of Standard Contractual Clauses and other lawful mechanisms to ensure that your data remains protected in accordance with EU and CCPA standards.

8. Data Retention

We retain personal data only for as long as is necessary for its intended purpose, or as required by legal, contractual or regulatory obligations. Retention periods per category are generally as follows:

– Usage & Technical Data: up to 12 months
– Account & Profile Data: as long as your account remains active or for 6 years after termination
– Communication Data: retained for up to 3 years after last contact
– Transaction Data: retained for financial and legal compliance for 7 years
– Preference Data: retained until you update or remove your preferences

At the end of the retention period, data is securely deleted or anonymized.

9. Cookie Policy

kyujinnomadoguchi.com uses cookies and similar technologies to enhance your online experience. We use:

– Essential Cookies: Necessary for the functioning of the Website and services
– Functional Cookies: Enable website customization and user preference storage
– Analytics Cookies: Help us understand usage patterns and improve functionality
– Performance Cookies: Track performance metrics such as page speed and system errors

We may also use cookies from third-party services such as analytics tools, embedded media, or social sharing buttons.

10. Cookie Management and Compliance

Our cookie banner and settings allow users to accept or reject non-essential cookies in accordance with GDPR requirements. Users from California also have the right to opt-out of the “sale” of personal information as defined under the CCPA. Consent management tools and instructions are provided on our site to enable you to withdraw or modify your settings at any time.

11. Children’s Privacy

We do not knowingly collect or solicit personal data from children under the age of 13. If we become aware that a child under 13 has submitted personal data through kyujinnomadoguchi.com, we will take prompt steps to delete such information. If you believe that a child has provided us with personal data without appropriate consent, please contact us immediately at [email protected].

12. Policy Updates

We reserve the right to modify this Privacy Policy at any time to ensure ongoing legal compliance or to reflect changes in our operations. Where material changes occur, we will provide appropriate notifications by posting the updated policy on kyujinnomadoguchi.com and, where applicable, informing users via email or notice banner.

13. Contacting Us

For any questions, concerns, or requests regarding your personal data or this Privacy Policy, you may contact us at:

Email: [email protected]

We take privacy seriously and are committed to resolving any concerns with transparency and diligence.

This Privacy Policy affirms our dedication to upholding the highest standards of data privacy and complying with all relevant data protection laws, including GDPR and CCPA. Please do not hesitate to contact us at [email protected] with any privacy-related inquiries or concerns.